Interpreter scheduling software
Interpreter scheduling software for interpreting agencies
Scheduling, dispatch, billing and interpreter payouts in one place. OneTerp is interpreting business software built by a working NIC-certified ASL interpreter.
Every job takes the same trip: requested, filled, worked, invoiced, paid.
OneTerp runs every step.
Smart dispatch and a real scheduling calendar
Every job sits on a dispatch board. Drag it onto an interpreter’s row to fill it, or let OneTerp rank who fits and fill the slot in one click. With a broadcast offer, the first interpreter to accept gets the job and the rest are told it’s filled.
Your whole team works from the same live schedule, so two coordinators never book the same person twice.
- Best fit ranks who suits each job by language, availability, distance and skills
- Auto-assign, offer directly, or broadcast one open slot to several interpreters
- An unfilled worklist so nothing slips through
- Recurring jobs: book a weekly class once and staff the whole run
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Customer billing and QuickBooks Online sync
Pick a customer’s approved jobs and the invoice builds itself, with a live preview that matches the printout. No retyping hours from a spreadsheet.
For interpreting agency accounting, QuickBooks Online sync is included, not an add-on. Consumer details stay out of your books: only a job reference number crosses over.
- Interpreters close out jobs from their phone, and clean closeouts approve themselves
- Rates by language, plus night, weekend, holiday or skill differentials
- Payments, balances and overdue reminders
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Interpreter payouts for 1099 and W-2 interpreters
Most agencies run contractors and staff at the same time. OneTerp sets each interpreter’s type, base, travel and differential rates, and pays both groups from the same schedule.
Not sure which way to classify? Our 1099 vs W-2 classification guide by state shows the test each state uses.
- Payout batches tracked from approved to paid
- A bank-ready ACH file for contractors
- Shifts, timecards, overtime and PTO for W-2 staff, with a payroll worksheet
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A customer request portal
Your customers’ staff request interpreters online instead of by phone tag and email. Each request lands in a review queue for your team to book.
Once you approve them, they can follow their jobs, so “who’s covering Tuesday?” stops landing in your inbox.
- A branded portal for each customer
- Booking confirmations with a printable PDF
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Built for ASL and spoken-language agencies
OneTerp was built by an ASL interpreter who has also coordinated interpreters, so it fits the way sign language and spoken-language agencies actually work.
If you were searching for ASL interpreter software, this is it, and it runs your Spanish, Arabic or Mandarin bookings on the same board.
- Team slots for jobs that need more than one interpreter
- Consumer records with communication needs and preferred interpreters
- Your own qualification tags to rank, require or price a job
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HIPAA and security
Healthcare work means protected health information. One Google BAA covers the platform OneTerp runs on, and OneTerp signs a Business Associate Agreement with your agency.
App notifications and accounting sync never carry patient details. Read how we protect your data on our security page.
- Access by area, so each coordinator sees what their job needs
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Pricing for small agencies
$1per job
$100 monthly minimum
Affordable scheduling for small interpreting agencies should not need a sales call. Start with a 30 day free trial. QuickBooks Online sync is included, and interpreters use OneTerp free.
Your cost tracks the work you schedule, not how many coordinators log in. See the full pricing.
Questions agencies ask
- How much does OneTerp cost for an agency?
- $1 per job with a $100 monthly minimum, after a 30 day free trial. QuickBooks Online sync is included, not an add-on. Interpreters use OneTerp free.
- Does it work for ASL agencies?
- Yes. OneTerp was built by a working NIC-certified ASL interpreter, and it handles team slots, consumer communication needs, and rates by language for ASL and spoken-language work alike.
- Can it pay both 1099 contractors and W-2 staff?
- Yes. You set each interpreter's type. Contractors are paid through payout batches with a bank-ready ACH file, and W-2 staff get shifts, timecards, overtime, PTO and a payroll worksheet.
- Is OneTerp HIPAA compliant?
- OneTerp signs a Business Associate Agreement with your agency, one Google BAA covers the platform it runs on, and app notifications and accounting sync never carry patient details.
- Can our customers request interpreters online?
- Yes. Each customer can get a branded request portal. Their staff send requests, which land in a review queue for your team, and the people you approve can follow their jobs.