Manage timecards and overtime (W-2)

For W-2 staff, the Timecards & Payroll area is where you reconcile clocked hours and run the payroll calculation that applies your overtime rules.

Step by step

1. 1Open Billing and go to Timecards & Payroll.
2. 2Review submitted timecard entries for accuracy.
3. 3To backfill a missed punch, click + Add Timecard, choose the employee and date, enter clock in/out and any unpaid break, and submit.
4. 4Decide whether the manager-added entry is approved immediately or routed through the normal approval queue.
5. 5Set your overtime rules in Settings → Billing → Overtime Rules, pick a state to quick-fill the defaults (for example, California adds 8/12 daily OT/double-time and the 7th-consecutive-day rule), then fine-tune the daily/weekly overtime and double-time thresholds (enter 0 to turn a tier off).
6. 6Override the rules for a specific employee on their W-2 card if needed (leave a field blank to inherit the agency default, 0 to turn it off, and use the tri-state Inherit / On / Off for the 7th-day rule).
7. 7Select an employee and pay period and calculate payroll to compute their regular, overtime, and double-time hours and gross pay.
8. 8Download the payroll CSV worksheet for your payroll system.