For interpreters💼 Freelance Tools

Track expenses, mileage, and tax deductions

Log business expenses and mileage, attach receipts, and export a Schedule C tax summary to make tax prep easier.

The Expenses & Taxes tab lets you record every deductible business cost, including mileage at the standard rate, with receipt uploads and recurring entries, then view a Schedule C summary and download a tax CSV.

Step by step

  1. 1Open the Expenses & Taxes tab in Freelance HQ.
  2. 2Log an expense by entering the date, category, and amount; mark it recurring (monthly or annual) if it repeats.
  3. 3Optionally upload a receipt image or PDF, and link the expense to a specific job.
  4. 4For mileage, enter the miles driven, the deduction is calculated automatically at the standard rate per mile.
  5. 5Switch to the Taxes view to see the Schedule C summary of gross income, deductions, and estimated net.
  6. 6Click 'Download CSV Export' to save a tax-prep file; re-download any past export from Export History.

Tips

  • Recurring expenses are projected across the period you're viewing, so a monthly cost shows up for each month automatically.
  • Deleting one occurrence of a recurring expense removes the whole series, you'll be warned first.
  • The summary and export are labeled 'Estimate for prep only, not tax advice'; confirm figures with your tax preparer.
  • All your expense records are private to your own account.

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